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I. Reporting

Yes, you can change reporting methods month to month.
These data elements were selected because 1) they are typically already included on invoices submitted by the vendor; 2) represent the minimum amount of data the Government would need in order to conduct price analysis, and 3) are elements that cannot be obtained from other sources such as FPDS-NG. The clause requires contractors to submit the following data elements:

  • Contract Number
  • SIN/CLIN
  • Order Number or Procurement Instrument Identifier (PIID)
  • Non Federal Entity, if applicable
  • Description of Deliverable
  • Manufacturer Name
  • Manufacturer Part Number
  • Unit of Measure (each, hour, case, lot, etc.)
  • Quantity of Item Sold
  • Universal Product Code (UPC) if applicable
  • Price Paid per Unit
  • Total Price Sold
Contractors have multiple options to submit their sales data such as:

  1. Form entry - where you fill out a form in your web browser
  2. File upload - where you upload an excel or .csv template populated with your sales data
  3. Electronic Data Interchange / EDI
  4. Web Services / API
TDR data is reported monthly, and there is a 30-day window to report after the end of the month.
TDR requires monthly reporting for all contractors involved.
GSA recognizes that there are orders that are sensitive, not classified. The 12 items required by the GSA Regulation change are invoiced items and not classified, therefore reporting requirements for sensitive orders are identical to reporting requirements for non-sensitive orders. To submit documentation that contains sensitive information, vendors must use the supporting documentation feature in the FAS Sales Reporting module. That data will be automatically encrypted and only the program office would be authorized to unlock. These terms will be identified in the contract.

II. The Industrial Funding Fee (IFF)

IFF must be paid quarterly. Contractors may, however, choose to remit IFF on a monthly basis when they report their sales if they prefer, and must do so through the FAS SRP system.
No, all payments through FAS SRP must be electronic using pay.gov. You can also submit your checking information with this method. No paper checks will be accepted.

III. The FAS SRP Sales Reporting System

A. Contractors will utilize a “Multi-Factor Authentication” to gain access to the FAS SRP system. A Multi-Factor Authentication credentials that:

  • Asserts the identity of an individual
  • Encrypt or decrypt data to ensure that it is securely transmitted.
  • A packet of information that is stored on a web browser or on a token.
  • User ID signatures which are verifiable.

    • To gain access please follow the instruction on the Multi-Factor Authentication User Guide
The FAS SRP Sales Reporting site will act as the single system for contractor interface when it comes to sales reporting / sales adjustments. You can adjust data submitted through the FAS SRP Sales Reporting site at any time.
Through the Adjust Sales feature, contractors may adjust already reported data after a mistake has been recognized. When adjusting sales via form entry, contractors can add/edit/remove line item details in their browser window. When adjusting sales using file upload contractors submit a replacement file for the data that was previously reported.

The system will not accept negative values. In the event of an instance where reported sales need to be removed from reported sales, the appropriate action is to make a sales adjustment for the month that the sale was originally reported - removing the sale from the report.
The VSC Helpdesk provides technical support for the FAS SRP system: 877-495-4849 or vendor.support@gsa.gov.

I. Accessing FAS SRP

Vendors can access the FAS SRP portal using any web browser at https://srp.fas.gsa.gov. Then, click on the Contractor Login on the portal page to log into FAS SRP. You must have a valid Multi-Factor Authentication username and password in order to log into the system.
Multi-Factor Authentication validates the user’s identity (email and relationship to the Company). FAS SRP will authenticate the Contractor by checking the email/username against their email on the Contract file. If the email matches exactly then the Contractor will be granted access to the application and be provided authorization to work on their respective contracts.
Yes, anyone reporting in FAS SRP must have a Multi-Factor Authentication account.
The person reporting and making payments in FAS SRP does not have to be the same person each month. However, the person must be a point of contact on the contract. If the person is not part of the contract, he can request to be added to the contract through the eMod process.
No. In order to access contracts in FAS SRP you must be a Point of Contact (POC) on the contract and have a valid Multi-Factor Authentication account.
If a Contractor POC leaves the Company, the Contractor Company is responsible to add his/her replacement to the Contract through the eMod process. Once the new person is added to the Contract and acquires a valid Multi-Factor Authentication account, he/she will be allowed to access his/her contracts in FAS SRP. Note: The Contractor POC’s email on the Multi-Factor Authentication account must match the email on the Contract.

II. FAS Sales Reporting

Contractors should ask their Administrative Contracting Officer, Industrial Operations Analyst, or Contracting Officer.
You can report sales using one of the five methods available. From the application pages you can report data using the Form Entry method (entering data in a web form) or File Upload method (uploading data saved to an excel template or a .csv template).

In addition, you can report data using the Enterprise Data Interchange (EDI) method or Application Programming Interface (API) method. The specifications necessary to set up these interfaces with FAS SRP are available through the VSC help desk.
If the vendor does not know the task order or PIID, enter the order number, invoice number, or other unique identifier.
Yes. You are required to submit monthly sales reports even if you have no sales data to report for the current period.
Click Yes in the Reporting zero sales field on the report page to indicate no sales for the reporting period. However, you must report Zero Sales within the 30-day report requirement period to avoid delinquency status.
No.
Fields that have an asterisk (*) are required for services.
Contractors are required to report their transactional sales data totals, including zero sales on a monthly basis per clause 552.238-80 within 30 days after the end of the month (the “reporting period”). All reports become delinquent once they have reached 30 days after the due date, and a data delinquency notification will be sent to the Contractor.
Yes, you can modify a report after it has been submitted using the options available under the Adjust Data menu. The same methods used to report your data can also be used to adjust sales data reports. When adjusting sales by Form Entry, the Vendor can selectively adjust the data.

When adjusting by other methods you will be replacing the previously submitted data. i.e. If adjusting sales by Excel file upload, you should revise the file to include all data (previously submitted, modified and new data) and the system will override previously submitted data.

NOTE: You MUST enter an explanation for modifying the data in the Justification field.
Yes, FAS SRP will require Vendors to report for all missed reporting periods (you must report Zero sales if you did not realize any sales for a given month) before they report for current reporting periods.
Yes, the vendor must report each period separately but can roll up the payment after all the missed periods have been reported.
Yes. Note: Close-out sales requests are for expired, canceled and terminated contracts.
Yes, if you have sales to report after the Contract expiration date, you are required to report sales for the month you have realized sales. You are NOT required to report every month after the Contract expiration date.

III. FAS Fee Payments

The payment summary page for a given contract shows the fee due and balance due by reporting period. The home page also shows the “Total Outstanding Balance” by Contract.
You are required to remit payment 30 days after the end of the payment quarter. You will receive a reminder notice prior to the payment deadline. If you fail to make payments in a timely manner, FAS SRP will send three (3) delinquency notifications followed by a Claim Initiation Notification to the Contracting Officer.
No. From the payment summary page you will be able to make a payment for a given reporting period for that Contract. At this time, you cannot make payments for multiple contracts at a time or multiple reporting periods at a time.
In FAS SRP you will not be allowed to modify your fee due or change the amount paid. However, if you have fee overage for other reasons, FAS SRP will roll-it to the next month.
If you want to request a refund of the overage, you should contact the Administrative Contracting Officer / Contracting Officer to initiate a refund process.
All IFF payments are due quarterly (CAF payments are due monthly) and have to be paid on time. Payments not made on time will be revised to “Past Due” status and might reflect on the Contractors performance record.
You can make payments through Pay.gov using four different methods: ACH, Plastic Card, Debit Card, and PayPal. The payment limitations are as follows (More detailed information is available on Pay.gov);

ACH - The payment amount cannot exceed $99,999,999.99 per transaction.

Plastic Card (Credit Card) - Limit is $24,999 In accordance with the Bureau of the Fiscal Service “Limitations on Credit Card Collection Transactions and Policy for Splitting Transactions” Announcement No. A-2014-04, July, 2014, effective June 1, 2015, a total daily dollar amount limit of $24.999.99 applies to the combination of all transactions made with any US Government entities using the same credit card. This limit has been implemented by Vantiv, the card acquiring processor of the Bureau of the Fiscal Service’s’ financial agent, Fifth Third Bank, and is lower than the previous limit of $49,999.99. Agencies are affected in the following ways: The new credit card daily limit applies to the combined total of all transactions conducted with any US Government entities on a single day using a single credit card..

Debit Card - Limit is Unlimited. Pay.gov will recognize if a debit card is being used and remove the daily limit restriction.

PayPal - Each PayPal transaction is limited to a maximum of $10,000.00. Note that a customer could conduct multiple transactions of up to $10,000.00 each as their account funding permits. There is no cumulative daily or periodic limit set by PayPal.

No.

IV. Help and Support

Yes, FAS SRP web based training modules and online user manual are available on the FAS SRP portal located at https://srp.fas.gsa.gov.

V. Classified Orders

Classified Order Reporting Instructions

Some contractors have classified orders - while the transactional level data for these orders is exempt from the reporting requirements, IFF is still owed on these orders. Follow these instructions to report classified orders.

Note: The determination of whether an order is classified is up to the ordering activity. Ordering activities will make clear what orders are classified.

All classified orders for a given time period are bundled into a single line item. The line item for classified orders are to be reported as follows:

Field Data Populated / Description
Contract Number This is the GSA MAS/GWAC contract number that was assigned by GSA
Order Number or Procurement Instrument Identifier (PIID) “xxxx-xxxx”
Non Federal Entity, if applicable No response
Description of Deliverable “xxxx-xxxx”
Manufacturer Name “xxxx-xxxx”
Manufacturer Part Number “xxxx-xxxx”
Unit of Measure (each, hour, case, lot, etc.) each
Quantity of Item Sold 1
Universal Product Code (UPC) if applicable Leave Blank
Price Paid per Unit Sum of all sales for the month
Total Price Sold N/A system calculated, product of quantity and prices paid per unit
Special Item Number (SIN) Required

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