Contracts containing clause 552.238-74 or 552.216-75 require contractors to submit sales data reports monthly and make payments quarterly for MAS contracts. Non-schedule contracts are required to submit sales data monthly and make payments quarterly.
The FAS Sales Reporting Portal provides five options to report sales data; by Form Entry, by File Upload - Excel, File Upload - CSV, by API and via EDI gateway.
Fig 10 Fig 11
Contractors may determine the data submission method based on the volume of transactional sales. Form Entry may be the preferred method if the contractor is reporting less than 250 line items. File Upload method (Excel or CSV file) may the preferred method if the contractor is reporting greater than 250 line items. Contractors with greater volumes of transactional sales data may prefer to set up an API system-to- system web service method, or EDI method.
If you don’t have any sales data to report for a given month, you are still required to report “Zero Sales” in the FAS Sales Reporting system.
The Report Data by Form Entry option requires you to manually enter your data in a web form. You have the option to save data you enter into the form until you are ready to submit the data for the month. Once you submit the data, the system will calculate the fees due.
The Report data by File Upload (Excel or CSV) option will allow you to upload a file containing the transactional sales information. You can manually populate the transactional sales data in the Excel template or programmatically export your sales data from your accounting systems into the Excel template or CSV template. The system provides a pre-formatted Excel template that you can download and reuse. You can access the template on the File Upload page or in the Menu under Reporting.